Knowledge Management System (KM System) supports organization for them to manage their knowledge documents, artifacts & information’s. It effectively serves/provides a platform for organization’s knowledge management initiative.

The idea of a KM system is to enable employees to have ready access to the organization's documented base of facts, sources of information, and solutions.

For example, a production engineer could know the right composition of an alloy that reduces sound in gear systems. Sharing this information organization wide can lead to more effective engine design and it could also lead to ideas for new or improved equipment.

Knowledge Management Systems provides potential objectives of some type such as collaboration, sharing good practice or the like.

Knowledge Management Systems would see knowledge is information that is meaningfully organized, accumulated and embedded in a context of creation and application.

Knowledge Management Systems are developed to support and enhance knowledge-intensive processes, tasks or projects or operations.

Users of the organization can play the roles of active, involved participants in knowledge networks and communities fostered by KMS although this is not necessarily the case. KMS designs are held to reflect that knowledge is developed collectively and that the “distribution” of knowledge leads to its continuous change, reconstruction and application in different contexts, by different participants with differing backgrounds and experiences.

Knowledge Management Systems  can be used for a wide range of cooperative, collaborative, adhocracy and hierarchy communities, virtual organizations, societies and other virtual networks, to manage media contents; activities, interactions and work-flows purposes; projects; works, networks, departments, privileges, roles, participants and other active users in order to extract and generate new knowledge and to enhance, leverage and transfer in new outcomes of knowledge providing new services using new formats and interfaces and different communication channels.